[REACT-LIST] After-Event Report

Ron McCracken ron.mccr at hotmail.com
Thu Sep 17 14:18:35 EDT 2015

Good report indeed. REACT Team leaders can learn tactics from it to enhance member satisfaction and safety at events. Several points raised here obviously occurred previously, but evidently were ignored.

>Study 'after-event' reports if you ask members to submit them. Learn from them, and apply the lessons. Credit members for reporting needs for improvement.

>Over-staffing at a given station is unwise. That had been done before. It can affect morale. Keep 'reserve' staff at the base and alert them to the important role they have been assigned.

 >Layers of clothing are vital. Stress that, especially with novices, for their safety.

>Plastic-coated maps are essential to ensure reliability in foul weather.

>Transport is a real possibility; be sure vehicles are clear to allow that. It may be urgent.

In a 100-mile event, efficiency becomes critical. Gas is costly. Time is precious. High morale is key. You likely spotted other matters in the report that required prior attention. Discuss them as your Team plans for future events. How well you handle them makes as important an impression on event organizers and first responders as how well you operate on the air. 

Some of the items addressed in this report could affect both your Team personnel and event participants adversely, so they are very important. Take 'after-event' reports very seriously to ensure that the flaws they reveal do not recur. You don't want a tragedy to occur on your watch. Some of these had that potential. Blessings


To: REACTcommunications at yahoogroups.com; reactintl at yahoogroups.com; react-list at lists.reactintl.net; KyVOAD at yahoogroups.com 
From: REACTINTL at yahoogroups.com
Date: Sun, 13 Sep 2015 00:10:04 -0400
Subject: [REACTINTL] Fw: [baofeng_uv5r] Another volunteer event after report




      These observations come from a ham radio operator who volunteered at a 

bicycle marathon event -- ALL the comments are applicable to just about any 

sort of communications event and many of them apply equally to most 

volunteer assignments with any organization.

-----Original Message----- 

From: Christopher Young cayoung at rochester.rr.com [baofeng_uv5r]

Sent: Saturday, September 12, 2015 20:26 PM

To: HamRadioHelpGroup at yahoogroups.com ; baofeng_uv5r at yahoogroups.com

Subject: [baofeng_uv5r] Another volunteer event after report

Sept 12,2015.

I signed up to be a helper of some sort or other,

on a bicycle marathon. There were going to be 100,

62, and 30 mile routes.

First lesson: The assignment in the email from the

night before....won't happen. They will need me for

some thing else, and I'll find out after I get there.

I expcected to be at rest areas #3, but I was every

where else except rest area #3 the entire day. One

experienced freind says they always over book and

over schedule, not sure who will show up. This is


Second lesson: Dress for the weather of the eday of

the event, not the day before the event. Day before

was 85F and sunny. So, some of the net control

people arrived in short sleeve, and short pants.

The actual weather was rain and 60F, which really

feels cold when you don't have a coat. With the

wind, it's cold even if you do have a coat.

Dress for outdoors. Net control was held in a park

shelter with no sides. The wind blew right through.

The seated personnel at the picnic table were all

cold, even the ones wearing coats. And I was cold

also, waiting for assignment. I offered the propane

heater that I had with me. Yes! Cheerfully accepted.

I mentioned to take a large tarp, and rope it to

the posts, as a wind break. No one had a tarp. One

of the operators, her clip pad and paper kept blowing.

I had a paper clip from another job, and used it to

secure the papers. The Net Control needs a lot of

office supplies things like paper clips. Lucky to

have the one, it was much appreciated.

Third lesson: Paper maps are a good thing. Having

the route directions printed out in text form is

also essential. I used the paper map I brought, to

locate when I was going to drop off a couple helmets.

For this event, my Baofeng handi talkie worked the

repeater just fine. The sound quality at Net Control

wasn't great, there were a couple times I was able to

understand a caller when Net Control had to ask for a

repeat. My TX wasn't very clear, but no one else was

clear. I suspect a bad connection at the repeater.

Net control had to ask people to "say that again, many

times today. This time, it's not just me.

Fourth lesson: Expect to have a lot of idle time, and

then some thing to do. I waited an hour, and then got

important run to make.

Fifth lesson: Being able to transport riders back to

the finish line is a plus. A couple times, they needed

transport. I had planned to clear my front seat, but

did not. I will for the next one.

Sixth lesson: Staying fed, watered, and use of toilet

is important. The base camp had food (in another park

shelter, about 100 yards away from net control, and

it rained all day). I used the travel time to quick

visit retail stores for food and toilet needs, in

between assignments.

The final assignment was to go to a rest stop for

the riders. Meet with other radio operators. One

fellow was totally pleased with the light bar on

his truck. He could do revolving, or wig wags. I

also thought it was neat.

Sixth lesson: Eat when you can. I took the moment to

eat one of thier granola bars and drink glass of

gatorade at their expense. I got to follow the riders

back. Two places, the bike route was too narrow for

vehicle, so I had to detour a couple blocks out.

Fortunately, I knew the area fairly well.

When they went onto the canal trail, one of the women

in the pack turned back. I opened my window, she kindly

thanked me for being there for them. Quite all right.

And then detour back to the net control shelter.

Sit around for another half hour or so. Some one

walked over and asked if anyone had jumper cables.

I do, and a few minutes later he's got the engine

started. Another unscheduled good deed.

I'd gassed up the truck the night before. Today cost

me about $20 in gas, which is much less than expected.

The goals for the day were to do some good, have some

fun, use my radio equipment, and be part of a team.

We accomplished all of these goals. I consider today

a definite success.



Christopher A. Young

learn more about Jesus

.    www.lds.org




Posted by: Christopher Young <cayoung at rochester.rr.com>



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